78 releases since June 2026.

Open a club under Products and choose when its bookings close: when the session starts, or a number of hours before it. Parents see the deadline on the club page. Clubs left unset keep closing at midnight before each session, as every club did before. Staff booking on a family's behalf still bypass the cut-off.

Families owing more than £20 now get an email every Friday evening until they pay. It lists what they owe, links to payment, and gives your school's contact address. A payment request you send by hand counts as that week's reminder. If you'd rather your school didn't send them, tell us and we'll switch them off.

Both sections accept any ingredient by name, not just the built-in checklist — kiwi, a nightshade, anything a family names. Typing suggests what your school already tracks, so spellings stay consistent. The kitchen list shows a named ingredient exactly like a statutory allergen: capitalised and severity-flagged.

Payment requests and the weekly reminder now carry a personal link that opens a page showing what is owed and a Pay by card button. No sign-in needed, so parents who have never set up Rafyo can pay too, and the weekly reminder now reaches them. Each link lasts 30 days and always shows the live balance.

On a club's record, the menu beside a booking now offers Remove from club. It cancels every session the child still has to come, credits the family for those and no others, and takes them off the register. Their place goes back to the pool and the club keeps running for everyone else. The register's menu links straight to it.

When a lunch or club is added for your child and your account goes into debt, Account shows the amount owed with a Pay button. Paying settles the whole balance at once. The statement underneath says what each charge was, and marks the ones the school office added so you can see where they came from.

Home previews every day of the week — clubs, lunches, and anything closing tonight. Clubs can be booked by the date; a date the child is already busy on cannot be picked, and adding to the basket now keeps you on the club page. Admins: a club needs a start and end time before it can be saved.

Resending a family invitation cancels the link it replaces. Each resend previously added a second live link and left the earlier ones working, so a family chased three times held three working links for a month each. If you have already given someone an older link, send a fresh one — the old one works until you do.

The Lunches page showed only the lunches that parent had ordered, so in a two-parent family the other one saw an empty week and could book the same day twice. It now shows the whole family's bookings, matching the Home page and the clubs fix that went out last week. Nothing to do.

Every admin screen has been rebuilt on one layout. Classes now sits in Settings, the calendar has moved out of Settings into the main menu, and feedback, the audit log and exports are under Settings. "Kitchen list" and "Club register" are now Kitchen and Clubs.

An order now opens as its own page instead of a side panel, showing what was paid, the credit on each line and how each price was reached. You can record a payment against the order there, and cancel a single meal without cancelling the rest of the order.

The Payments page has a second export button beside the VAT figures. It covers cancellations and credit-funded bookings, where VAT moves but no money arrives, so the payments file on its own is not a VAT return. Do not add the two files together.

Open Parent logins on a child's page to check which adults can see them in the parent app. Use Give access to link a missing parent.

Export payments includes payment references and separate net and VAT columns for lunches and clubs, replacing Export VAT. Card amounts are before fees; offline payments use the date recorded. Account-credit spending and cancellation adjustments are excluded, and unknown breakdowns are labelled unallocated.

Use Restore this date on a club's page to reinstate its bookings and notify families. This reverses the cancellation credit; families who have spent it will show an amount owed.

Payments and its export show when Stripe last supplied the figures. Use Refresh from Stripe to check again; if that fails, the previous figures remain with their timestamp.

Account activity shows the balance after each transaction and explains when credit settled an earlier charge. Parents see the same statement and a credit breakdown when they cancel.

Open a club in Products to see its dates, bookings, payment methods and credits. Edit and Cancel club are on the same page; booking totals include any different prices families paid.

Open Payments to compare collections with Stripe, review discrepancies and export figures for a selected period. It also shows lunch and club VAT, Stripe fees and unpaid Tax-Free Childcare bookings. Record payment against a family when money arrives.

Cancelling an order creates one credit per item, with the same total returned. Add credit asks whether it is a refund or a gift because this affects VAT; use the cancellation controls to refund an order or club session.

Parents can expand Not available to see why a club is unavailable to their child. On the club's page, use Who can book and Check a child to see eligibility and the same explanation.

Club Leaders now have Book on behalf permission. Grant it to other roles on the Roles page, then use Add booking on behalf from the club's page or register.

Add booking on behalf starts with only the register's selected day ticked. Use Select all to choose every available date, or Clear to remove the selection.

The club register and kitchen list open on the first current or future day with bookings. A date you select stays selected, including when you refresh or share its link.

Classes appear youngest first, with meal counts per class and dish on screen and in print. Children without a recorded year group stay with their class; printed notes take less space and row separators are clearer.

The register's Allergies & notes column lists declared allergies before staff notes. Severe, moderate and unconfirmed allergies are red; low-severity allergies are grey, on screen and in print.

Search finds parents by name or email and shows their family. Names on orders, kitchen lists and other admin pages link to their records where your role has access.

Each class is grouped by meal on screen and in print. Use the arrows on Products to set dish order for both the kitchen list and the parent menu.

Cancelled sessions leave the parent's booking and attendance views and free their places; credits and orders retain the record. Clubs sold by session or weekday allow separate date bookings and remain open for future dates after starting.

Rows that only link existing records sit under Recognised as already in Rafyo. Approve them together without approving corrections; review buttons stay visible while scrolling.

Order history includes clubs, showing the child, cost and booked sessions. Orders awaiting card payment are labelled Awaiting payment, and discounted lines show the amount charged.

Use Remove Credit in a family's billing panel and enter an amount and reason. The history records who made the change; removing more than the available balance creates an amount owed.

Parent emails show children's first names only. Dietary receipt subjects omit the child's name, and Email Templates rejects {childrenNames} in subject lines; it remains available in the body.

Parent club cards start collapsed, with descriptions behind Read more. Clubs booked by session show a calendar with weekday selection; dates, times, price and location already appear on the card.

Send invites leaves families with no current children unticked and labels them accordingly. You can still select them manually, including families whose child has not enrolled yet.

Eligible meals show the original and discounted prices while browsing. Prices update for the selected child; the checkout discount is unchanged.

Tick Apply to all staff on a discount to cover current and future staff. Inactive staff lose their household discount unless another household member remains active staff.

Parents can browse to the last published meal date, up to about a term ahead. Product photos appear on meals, and ingredients expand on demand while allergens stay visible.

The dietary form links to the meals contact email configured in Settings. Without an address, it directs parents to the school office.

Restricted club access applies across all family records linked to a parent. Invitation links last 30 days, and Send invites preselects expired links; the family restriction picker searches children, classes, parents and account numbers.

Each product opens on a page with sections for details, pricing, dates and eligibility. Save stays visible, unsaved changes trigger a warning, and product or filtered-list links can be bookmarked and shared.

Parents land on Home with the school's message, daily clubs and lunches, and links to common tasks. Club attendance and absence marking move to Home; Clubs is for browsing and booking.

Set a club to Whole term only, Choose days of the week or Choose individual sessions; the latter two need a per-session price. Remove from session on the register cancels one child's date and credits their family. Existing clubs remain whole-term unless changed.

Message to parents in Settings appears on the parent Lunches page as well as sign-in. Leave it blank to show no message.

Group with other days has been removed, so grouped clubs appear as separate cards. Dates, prices, places and registers are unchanged.

A date with bookings, attendance or cancellation records cannot be deleted. Cancel the session to credit families and preserve its history; unused dates can still be deleted.

Enter a session price on a club's form to see the block total. Existing prices remain until editing; check the displayed per-session price before saving an existing club.

Grouping several clubs under one card was withdrawn in favour of clubs running on multiple weekdays. Removing the grouping did not change existing dates, prices, places or registers.

Duplicating a club includes its future session dates. Past dates are excluded.

Tick Also apply to these staff members' children on a discount. Existing discounts remain staff-only until selected; create a separate discount for a different rate or product selection, with the higher applicable rate winning.

On Discounts, set a percentage, select staff and choose eligible products. Matching discounts apply at checkout; the highest rate wins when more than one applies.

The parent site has a bottom menu for Lunches, Clubs and Account. Order history is linked from Account; larger buttons and a reachable checkout button improve mobile ordering.

Use Dietary profile on a child's record to enter allergies, severity and preferences. Records identify school or parent input; families receive a receipt for each change and are asked to review school-entered information.

Class-teacher meals appear in their class section on kitchen lists, printouts and Excel exports, labelled Staff. Disable this school-wide under Classes if teachers eat separately.

Under Classes → Class labels, choose teacher initials to display labels such as 3 JMK. New orders use that format; existing orders keep their original labels.

Define sections and colours from the kitchen list, with children and staff grouped by class. Add daily notes to people or sections; print and Excel exports use the same layout. Lists cover the current academic year, and duplicate meals for a child are blocked.

Stripe payment descriptions use the family's billing code and Rafyo order number. Family and child names are removed from payment details; use the order number to find the full record in Rafyo.

Set next year's dates and promote children from Classes without rebuilding the class structure. Promotion clears teacher assignments; reassign them for the new year. Pupils leaving the highest class appear on Leavers, where mistaken removals can be undone.

Add ad-hoc meal includes invited staff who have not joined, with meals recorded free, and excludes archived children. If a child's family has no billing contact, link a parent or mark the meal free.

Email Templates previews include meal tables, weekly lunches and clubs, order items and totals. The preview updates as you edit the message.

Add each child's allergies, severity and preferences from Account or the menu; staff can record their own needs too. Review information entered by the school when prompted. Checkout asks for missing dietary information before a child's first order.

Select statutory allergens on Products to flag clashes on kitchen lists: red for allergies, amber for preferences. Removing or reducing a severe allergy requires approval by staff with Review dietary requests, who also receive alerts. Dietary changes appear in the audit log.

Staff imports now add every staff member to the directory (not just class teachers), pick up an Abbreviation column, and fill in initials automatically. The class-teacher picker lists all staff.

Edit a child's preferred name on Families for use in registers, emails, exports and the parent app; the legal name stays on record. Imports accept preferredName in the children CSV or childPreferredName in the families workbook.

Use Export Excel on Kitchen to download the selected day's meals, classes, names, quantities, allergens and notes.

Parents receive a Sunday summary of their child's lunches and clubs alongside ordering-deadline reminders. Manage both with Weekly emails on Account.

Products lists each club's bookings with child, family, date and status, including hidden clubs and cancelled orders. Stripe club payments include the club name and Rafyo order number.

Set a percentage on Staff discount and choose whether it covers staff purchases, their children's or both. Tick Eligible for staff discount on products; checkout applies the discount before VAT and account credit.

Tap your name to open Account for your email, children, notification settings and credit balance. Profile and Settings have moved there.

Available account credit is deducted from the checkout total automatically. Orders fully covered by credit need no payment; view the remaining balance on Account.

On Lunches, open a confirmed meal and select Edit choices to change ingredients before the ordering deadline.

Use Manage email preferences at the bottom of an email to choose which reminders and confirmations you receive.

Home and Families show pupil and family counts. On Classes, select a class's pupil count to open its list of children.

Open What's new to browse updates. A dot indicates unread entries; expand a title to read the details.

Import a staff spreadsheet from Staff, or grant an existing parent staff access from their family's details.

Parents can each have their own iSAMS billing code. Families also flags likely duplicate accounts for review and merging.

Menu is named Lunches, and Activities is named Clubs. Booking behaviour is unchanged.

Upload iSAMS Family and Pupils exports, review the changes and confirm. Repeat imports update matching records without duplicating them.