For UK independent schools
School lunches, clubs and payments — without the paperwork.
Rafyo is one place for parents to book meals, clubs and events — and for your office to stop chasing forms, cash and spreadsheets. It installs like an app, opens in a blink, and takes allergies as seriously as you do.
This week · Oscar
2 to book- MonRoast chicken
- TueVeggie lasagne
- WedFish pie
- ThuChoose a meal…
- FriChoose a meal…
⚽ Football Club · Tue & Thu
Booked for the term
How it works
A school day with Rafyo
From the walk to school to the end of term — here's what disappears from everyone's to-do list.
7:45 am · On the walk to school
The week's lunches, booked before the bell rings.
Parents pick from your actual menu in a couple of taps. Each child's allergies — severity and all — are on file and verified by the family, so an unsuitable meal is flagged before it's ever booked.
Thursday · Choose a meal
- Sausage & mash
- Veggie chilli
- Jacket potato
Oscar's allergies applied — nut-free options only
12:00 pm · In the kitchen
The kitchen already knows who's eating what.
Exact counts per dish, with severity spelled out — a severe allergy reads SEVERE ALLERGY on the sheet, the print-out and the export. Cook what's needed — no more, no less.
Kitchen register · Tuesday
2 severe · 4 allergies- Roast chicken 84
- Veggie lasagne 41
- Jacket potato 17
3:30 pm · After school
Clubs run themselves — register included.
Parents book football, chess or choir by the day. Staff take the register on a phone, and every child is accounted for — no clipboards, no chasing.
Football Club · Tuesday
14 of 16- Oscar B.
- Amara O.
- Freddie H.
- Poppy W.
End of term · In the office
Nothing to chase. It's already paid.
Every booking is paid for when it's made, and it all lands in one accurate ledger. No envelopes of cash, no reconciliation marathon, no awkward reminder letters.
Autumn term · Summary
£12,480
collected across meals, clubs & trips
Allergy safety
Allergies, treated like the safeguarding matter they are.
On most systems a child's allergy is a note in a free-text box — easy to mistype, easy to overwrite, invisible to the kitchen at the moment it matters. Rafyo makes allergies structured records with rules about who can change what.
- Structured, not scribbled
- Every child's record uses the fourteen statutory allergens, each with a severity on file — from life-threatening with an adrenaline pen prescribed, down to mild. No ambiguous text boxes.
- Severe can't be quietly weakened
- Lowering or removing a severe allergy needs school-office sign-off. Until the office confirms, the kitchen keeps protecting the child. Changes that make a record safer apply instantly.
- Parents confirm what you hold
- Families answer a plain-language reaction question, verify records the school entered, and receive a receipt email for every change — including ones they didn't make.
- Your safeguarding lead is in the loop
- A named review role owns the approval queue and is emailed the moment a severe allergy is added or a change needs review. Every change lands in the audit log.
Built for the standards schools are held to — the fourteen statutory allergens, EYFS duty-of-care expectations — with an audit trail behind every change.
Dietary change request
Needs reviewWillow B. — Peanuts
Requested: lower from severe to mild
The kitchen keeps avoiding peanuts until the office confirms.
Kitchen list · Tuesday
Willow B. · Chicken satay
Contains peanuts — SEVERE ALLERGY
The platform
One place underneath it all
Parents get one app and one account. Your office gets one system of record — not four subscriptions and a shared spreadsheet.
Meals
Menus, pre-ordering, severity-aware allergy records and kitchen registers — for every sitting.
Clubs
Per-day booking, capacity limits and digital registers for everything after the bell.
Events & trips
Consent and payment in one step — from theatre trips to non-uniform days.
Payments
Paid at booking, processed securely by Stripe, reconciled in one ledger for the bursary.
GDPR-first
Built around data minimisation, with a Data Processing Agreement ready for your records.
Secure payments
Card payments are processed by Stripe — card details never touch our servers.
Audited by design
Every dietary and account change is logged, and families get a receipt email for changes to their children's records.
Built in Sussex
A UK company, working side by side with the schools that use Rafyo every day.
Our story
Rafyo began inside a school office
It started with an independent school in Sussex, watching meal and event admin swallow whole mornings — forms to collate, cash to count, spreadsheets to reconcile. We build Rafyo side by side with the people who actually use it: office staff, kitchens and parents.
More about Rafyo →See a school day with Rafyo
A 20-minute walkthrough with a real menu, a real register and no slide deck.